Meetings, events and group bookings at Great Wolf Lodge Grapevine
Great Wolf Lodge Grapevine accepts group and meeting bookings across a dedicated conference center and flexible event rooms, including the 7,350 sq ft White Pine Ballroom and an outdoor Pavilion. The resort provides full audio-visual services, on-site catering options, and suite room blocks that include water-park access for all registered guests.
In this guide
At-a-glance for meetings, events and groups
Great Wolf Lodge Grapevine offers indoor and outdoor event space configured for conferences, weddings, and family-group bookings. Meeting space totals are reported around 20,000–23,400 sq ft with up to 14 breakout rooms and an outdoor Pavilion.
Event services include on-site catering, full audio-visual support and high-speed internet in meeting rooms. The conference center has a separate entrance and registration desk to keep events distinct from family activity areas.
- Total indoor meeting space reported between ~20,113 and 23,414 sq ft
- 14 breakout rooms and a 2,700 sq ft covered Pavilion
- Full audio-visual services and high-speed internet in meeting rooms
| Feature | What to expect |
|---|---|
| Largest indoor room | White Pine Ballroom — 7,350 sq ft (reception capacity up to 615) |
| Outdoor space | Pavilion — 2,700 sq ft (reception to 200) |
| Breakouts | Multiple rooms (Red Oak, Mesquite, Black Oak, Fallen Timbers, Lone Star Boardroom) |
Spaces and capacities (key rooms)
Use the White Pine Ballroom for the largest gatherings; it can be arranged classroom, theater, banquet or reception style and also divides into three sections (White Pine I, II, III).
Smaller meeting and breakout rooms are suitable for panels, trainings or private receptions. The Pavilion provides a covered outdoor terrace when an outside element is preferred.
- White Pine Ballroom — 7,350 sq ft (Reception: 615; Banquet: 400; Theater: 600; Classroom: 300)
- White Pine I/II/III — each section of the ballroom for smaller groups
- Fallen Timbers (A & B) — combined 3,120 sq ft (theater or classroom setups)
- Red Oak — ~1,145 sq ft; Mesquite — ~702 sq ft; Black Oak — ~635 sq ft; Lone Star Boardroom — ~445 sq ft
| Room | Approx. area / capacity |
|---|---|
| White Pine Ballroom | 7,350 sq ft / reception to 615 |
| Fallen Timbers (A & B) | 3,120 sq ft / flexible theater-style up to 300 |
| Red Oak | ~1,145 sq ft / breakout up to ~90 |
Catering, AV and event services
Great Wolf Lodge Grapevine provides full-service catering with customizable menus tied to its on-site dining outlets and banquet kitchen. Catering is offered for receptions, plated meals, buffets and break-service options.
Meeting rooms are equipped for presentations with audio-visual support and high-speed internet; the property lists full audio-visual services for event clients.
- On-site dining partners include Fireside, Hungry Wolf Food Hall, Timbers Table & Kitchen, The Watering Hole and Freshwoods Market
- Full audio-visual services available for meetings and events
- Separate conference-center registration desk and dedicated parking are provided for many events
| Service | Notes |
|---|---|
| Catering | Customizable menus and banquet options tied to resort restaurants |
| AV & Internet | Full AV services and high-speed internet in meeting rooms |
| Event logistics | Separate conference entrance and registration desk |
Group room blocks and suite options
The property is an all-suite resort; group blocks can include a range of suite types to match family or corporate needs. Every registered suite includes water-park access for guests on the booking during the valid access window.
When planning room blocks, name the suite types you need exactly — the property lists multiple family-focused layouts and specialty themed suites.
- KidKamp Suite (2 Twin Beds, 1 Double Sofa Bed and 1 Queen Bed)
- Grizzly Bear Suite (2 Queen Beds, 1 Double Sofa Bed and 1 King Bed)
- Luxury Suite (1 King Bed and 1 Double Sofa Bed)
- Suite (Whirlpool Suite - Water Park Included) (1 King Bed and 1 Double Sofa Bed)
- Family Suite (2 Queen Beds and 1 Double Sofa Bed)
- Grand Bear Suite (3 Queen Beds and 1 Double Sofa Bed)
- KidCabin Suite (1 Queen Bed, 1 Double Sofa Bed and 2 Twin Beds)
- Loft Suite (3 Queen Beds and 1 Double Sofa Bed); Suite (1 Queen Bed and 1 Double Sofa Bed); Wolf Den Suite (1 Queen Bed, 2 Twin Beds and 1 Double Sofa Bed)
| Item | Note |
|---|---|
| Water park access | Included with suite stays — passes valid from 1:00 PM on check-in day until water park closes on check-out day |
| Check-in age | Guest checking in must be at least 21 and every suite must have an adult 21+ registered |
| Children under 3 | Free for lodging and water park access but must be listed as occupants when booking |
On-site activities for groups and team-building
Groups have access to the indoor water park (kept at 84°F), ropes course, MagiQuest, arcade, bowling and supervised kids’ activities. These attractions make the property suitable for family retreats, youth groups and incentive trips.
There is an adults-only North Hot Springs indoor spa area and a family South Hot Springs outdoor spa; note that hot springs have no lifeguard and spa tubs have recommended maximum safe temperatures.
- Indoor water park hours typically 10:00 AM–8:00 PM; pool access 9:00 AM–9:00 PM
- Howlers Peak Ropes Course and MagiQuest available on property; some attractions may have height/age or separate fees
- Elements Spa (adult-focused) and Scooops Spa (for children 12 and under) for relaxation options
| Attraction | Group fit / notes |
|---|---|
| Indoor water park | Included with stays; slides and lazy river — some slides have height limits (example: certain slides require 48 inches) |
| Ropes course | Suitable for team-building; staff-supervised |
| Arcade & bowling | Good for evening group socials; may carry per-activity fees |
Practical logistics: transport, parking and timing
The resort address is 100 Great Wolf Dr, Grapevine, TX 76051, roughly 3–4 miles from DFW Airport and a short drive to Grapevine Mills and Historic Main Street. TEXRail provides a walkable connection from DFW Airport Terminal B to Grapevine's area.
Parking is reported variously as complimentary self-parking with optional paid valet or premium parking; confirm current parking terms with the hotel when finalizing a group contract.
- Nearest major airport: Dallas/Fort Worth International Airport (DFW) — about a 6–10 minute drive
- City shuttle: Grapevine operates complimentary city shuttles with a stop at the lodge (Merlot route)
- Check-in begins at 4:00 PM (check-out by 11:00 AM); water park passes active from 1:00 PM on arrival day
| Need | Tip |
|---|---|
| Airport transfers | Confirm shuttle or charter options; TEXRail connects DFW to Grapevine via Terminal B |
| Event timing | Plan event registration around hotel check-in time and water park pass windows |
| Parking | Ask the sales team for current self-parking and valet fees for group blocks |
